Understanding Computer Fundamentals And Office Automation Software Innovation

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Wikipedia

A computer is a digital electronic machine that can be programmed to carry out sequences of arithmetic or logical operations (computation) automatically. Modern computers can perform generic sets of operations known as programs. These programs enable computers to perform a wide range of tasks. A computer system is a “complete” computer that includes the hardware, operating system (main software), and peripheral equipment needed and used for “full” operation. This term may also refer to a group of computers that are linked and function together, such as a computer network or computer cluster.

A broad range of industrial and consumer products use computers as control systems. Simple special-purpose devices like microwave ovens and remote controls are included, as are factory devices like industrial robots and computer-aided design, as well as general-purpose devices like personal computers and mobile devices like smartphones. Computers power the Internet, which links billions of other computers and users.

Early computers were meant to be used only for calculations. Simple manual instruments like the abacus have aided people in doing calculations since ancient times. Early in the Industrial Revolution, some mechanical devices were built to automate long tedious tasks, such as guiding patterns for looms. More sophisticated electrical machines did specialized analog calculations in the early 20th century. The first digital electronic calculating machines were developed during World War II. The first semiconductor transistors in the late 1940s were followed by the silicon-based MOSFET (MOS transistor) and monolithic integrated circuit (IC) chip technologies in the late 1950s, leading to the microprocessor and the microcomputer revolution in the 1970s. The speed, power and versatility of computers have been increasing dramatically ever since then, with transistor counts increasing at a rapid pace (as predicted by Moore’s law), leading to the Digital Revolution during the late 20th to early 21st centuries.

Conventionally, a modern computer consists of at least one processing element, typically a central processing unit (CPU) in the form of a microprocessor, along with some type of computer memory, typically semiconductor memory chips. The processing element carries out arithmetic and logical operations, and a sequencing and control unit can change the order of operations in response to stored information. Peripheral devices include input devices (keyboards, mice, joystick, etc.), output devices (monitor screens, printers, etc.), and input/output devices that perform both functions (e.g., the 2000s-era touchscreen). Peripheral devices allow information to be retrieved from an external source and they enable the result of operations to be saved and retrieved.

According to the Oxford English Dictionary, the first known use of computer was in a 1613 book called The Yong Mans Gleanings by the English writer Richard Brathwait: “I have read the truest computer of Times, and the best Arithmetician that euer [sic] breathed, and he reduceth thy dayes into a short number.” This usage of the term referred to a human computer, a person who carried out calculations or computations. The word continued with the same meaning until the middle of the 20th century. During the latter part of this period women were often hired as computers because they could be paid less than their male counterparts. By 1943, most human computers were women.

The Online Etymology Dictionary gives the first attested use of computer in the 1640s, meaning ‘one who calculates’; this is an “agent noun from compute (v.)”. The Online Etymology Dictionary states that the use of the term to mean “‘calculating machine’ (of any type) is from 1897.” The Online Etymology Dictionary indicates that the “modern use” of the term, to mean ‘programmable digital electronic computer’ dates from “1945 under this name; [in a] theoretical [sense] from 1937, as Turing machine“.

Office automation refers to the varied computer machinery and software used to digitally create, collect, store, manipulate, and relay office information needed for accomplishing basic tasks. Raw data storage, electronic transfer, and the management of electronic business information comprise the basic activities of an office automation system. Office automation helps in optimizing or automating existing office procedures.

What is Office Automation (OA)? - Definition from Techopedia

The backbone of office automation is a local area network, which allows users to transfer data, mail and voice across the network. All office functions, including dictation, typing, filing, copying, fax, telex, microfilm and records management, telephone and telephone switchboard operations, fall into this category. Office automation was a popular term in the 1970s and 1980s as the desktop computer exploded onto the scene. Advantages of office automation include that it can get many tasks accomplished faster, it eliminates the need for a large staff, less storage is required to store data, and multiple people can update data simultaneously in the event of changes in schedule.

Businesses can easily purchase and stock their wares with the aid of technology. Many of the manual tasks that used to be done by hand can now be done through hand held devices and UPC and SKU coding. In the retail setting, automation also increases choice. Customers can easily process their payments through automated credit card machines and no longer have to wait in line for an employee to process and manually type in the credit card numbers.

Office payrolls have been automated, which means no one has to manually cut checks, and those checks that are cut can be printed through computer programs. Direct deposit can be automatically set up and this further reduces the manual process, and most employees who participate in direct deposit often find their paychecks come earlier than if they’d have to wait for their checks to be written and then cleared by the bank.

Other ways automation has reduced employee manpower on tasks is automated voice direction. Through the use of prompts, automated phone menus and directed calls, the need for employees to be dedicated to answer the phones has been reduced, and in some cases, eliminated.

Software is a set of computer programs and associated documentation and data. This is in contrast to hardware, from which the system is built and which actually performs the work.

At the lowest programming level, executable code consists of machine language instructions supported by an individual processor—typically a central processing unit (CPU) or a graphics processing unit (GPU). Machine language consists of groups of binary values signifying processor instructions that change the state of the computer from its preceding state. For example, an instruction may change the value stored in a particular storage location in the computer—an effect that is not directly observable to the user. An instruction may also invoke one of many input or output operations, for example displaying some text on a computer screen; causing state changes which should be visible to the user. The processor executes the instructions in the order they are provided, unless it is instructed to “jump” to a different instruction, or is interrupted by the operating system. As of 2015, most personal computers, smartphone devices and servers have processors with multiple execution units or multiple processors performing computation together, and computing has become a much more concurrent activity than in the past.

The majority of software is written in high-level programming languages. They are easier and more efficient for programmers because they are closer to natural languages than machine languages. High-level languages are translated into machine language using a compiler or an interpreter or a combination of the two. Software may also be written in a low-level assembly language, which has a strong correspondence to the computer’s machine language instructions and is translated into machine language using an assembler.

An algorithm for what would have been the first piece of software was written by Ada Lovelace in the 19th century, for the planned Analytical Engine. She created proofs to show how the engine would calculate Bernoulli numbers. Because of the proofs and the algorithm, she is considered the first computer programmer.

The first theory about software, prior to the creation of computers as we know them today, was proposed by Alan Turing in his 1936 essay, On Computable Numbers, with an Application to the Entscheidungs problem (decision problem). This eventually led to the creation of the academic fields of computer science and software engineering; both fields study software and its creation. Computer science is the theoretical study of computer and software (Turing’s essay is an example of computer science), whereas software engineering is the application of engineering principles to development of software.

In 2000, Fred Shapiro, a librarian at the Yale Law School, published a letter revealing that John Wilder Tukey’s 1958 paper “The Teaching of Concrete Mathematics” contained the earliest known usage of the term “software” found in a search of JSTOR’s electronic archives, predating the OED’s citation by two years. This led many to credit Tukey with coining the term, particularly in obituaries published that same year, although Tukey never claimed credit for any such coinage. In 1995, Paul Niquette claimed he had originally coined the term in October 1953, although he could not find any documents supporting his claim. The earliest known publication of the term “software” in an engineering context was in August 1953 by Richard R. Carhart, in a Rand Corporation Research Memorandum.

On virtually all computer platforms, software can be grouped into a few broad categories.

Based on the goal, computer software can be divided into:

Application software uses the computer system to perform special functions beyond the basic operation of the computer itself. There are many different types of application software because the range of tasks that can be performed with a modern computer is so large—see list of software.
System software manages hardware behaviour, as to provide basic functionalities that are required by users, or for other software to run properly, if at all. System software is also designed for providing a platform for running application software, and it includes the following:
- Operating systems are essential collections of software that manage resources and provide common services for other software that runs “on top” of them. Supervisory programs, boot loaders, shells and window systems are core parts of operating systems. In practice, an operating system comes bundled with additional software (including application software) so that a user can potentially do some work with a computer that only has one operating system.
- Device drivers operate or control a particular type of device that is attached to a computer. Each device needs at least one corresponding device driver; because a computer typically has at minimum at least one input device and at least one output device, a computer typically needs more than one device driver.
- Utilities are computer programs designed to assist users in the maintenance and care of their computers.
Malicious software, or malware, is software that is developed to harm or disrupt computers. Malware is closely associated with computer-related crimes, though some malicious programs may have been designed as practical jokes.
Desktop applications such as web browsers and Microsoft Office and Libre Office and Word Perfect, as well as smartphone and tablet applications (called “apps”).
Java Script scripts are pieces of software traditionally embedded in web pages that are run directly inside the web browser when a web page is loaded without the need for a web browser plugin. Software written in other programming languages can also be run within the web browser if the software is either translated into JavaScript, or if a web browser plugin that supports that language is installed; the most common example of the latter is Action Script scripts, which are supported by the Adobe Flash plugin.
Server software, including:
- Web applications, which usually run on the web server and output dynamically generated web pages to web browsers, using e.g. PHP, Java, ASP.NET, or even JavaScript that runs on the server. In modern times these commonly include some JavaScript to be run in the web browser as well, in which case they typically run partly on the server, partly in the web browser.
Plugins and extensions are software that extends or modifies the functionality of another piece of software, and require that software be used in order to function.
Embedded software resides as firmware within embedded systems, devices dedicated to a single use or a few uses such as cars and televisions (although some embedded devices such as wireless chipsets can themselves be part of an ordinary, non-embedded computer system such as a PC or smartphone). In the embedded system context there is sometimes no clear distinction between the system software and the application software. However, some embedded systems run embedded operating systems, and these systems do retain the distinction between system software and application software (although typically there will only be one, fixed application which is always run).
Microcode is a special, relatively obscure type of embedded software which tells the processor itself how to execute machine code, so it is actually a lower level than machine code. It is typically proprietary to the processor manufacturer, and any necessary correctional microcode software updates are supplied by them to users (which is much cheaper than shipping replacement processor hardware). Thus an ordinary programmer would not expect to ever have to deal with it.

Programming tools are also software in the form of programs or applications that developers use to create, debug, maintain, or otherwise support software.

Software is written in one or more programming languages; there are many programming languages in existence, and each has at least one implementation, each of which consists of its own set of programming tools. These tools may be relatively self-contained programs such as compilers, debuggers, interpreters, linkers, and text editors, that can be combined to accomplish a task; or they may form an integrated development environment (IDE), which combines much or all of the functionality of such self-contained tools. IDEs may do this by either invoking the relevant individual tools or by re-implementing their functionality in a new way. An IDE can make it easier to do specific tasks, such as searching in files in a particular project. Many programming language implementations provide the option of using both individual tools or an IDE.

People who use modern general purpose computers (as opposed to embedded systems, analog computers and supercomputers) usually see three layers of software performing a variety of tasks: platform, application, and user software.

Platform software: The platform includes the firmware, device drivers, an operating system, and typically a graphical user interface which, in total, allow a user to interact with the computer and its peripherals (associated equipment). Platform software often comes bundled with the computer. On a PC one will usually have the ability to change the platform software.
Application software: Application software is what most people think of when they think of software. Typical examples include office suites and video games. Application software is often purchased separately from computer hardware. Sometimes applications are bundled with the computer, but that does not change the fact that they run as independent applications. Applications are usually independent programs from the operating system, though they are often tailored for specific platforms. Most users think of compilers, databases, and other “system software” as applications.
User-written software: End-user development tailors systems to meet users’ specific needs. User software includes spreadsheet templates and word processor templates. Even email filters are a kind of user software. Users create this software themselves and often overlook how important it is. Depending on how competently the user-written software has been integrated into default application packages, many users may not be aware of the distinction between the original packages, and what has been added by co-workers.

Computer software has to be “loaded” into the computer’s storage (such as the hard drive or memory). Once the software has loaded, the computer is able to execute the software. This involves passing instructions from the application software, through the system software, to the hardware which ultimately receives the instruction as machine code. Each instruction causes the computer to carry out an operation—moving data, carrying out a computation, or altering the control flow of instructions.

Data movement is typically from one place in memory to another. Sometimes it involves moving data between memory and registers which enable high-speed data access in the CPU. Moving data, especially large amounts of it, can be costly; this is sometimes avoided by using “pointers” to data instead. Computations include simple operations such as incrementing the value of a variable data element. More complex computations may involve many operations and data elements together.